Data Privacy Applicant
In this policy, the term “personal data” refers to data that relates to an individual and identifies this person either directly or indirectly (in conjunction with other information that may be likely to come into the possession of PRODYNA), such as your name, email address or telephone number.
1. Purpose of the collection of personal data
Any personal data, including any personal data contained in the attachments, which you make available to us via the applicant portal or by email, will be collected, processed, and used by PRODYNA exclusively for the purpose of processing your application. Special categories of personal data (i.e. information on ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, health, or sex life) are not collected intentionally, unless required by law in individual cases.
Your data will only be used by the respective company to fill the vacancies for which you have applied. They are not passed on to other companies. If you have submitted an unsolicited application, we will consider your data for all current application procedures that fit your profile. The same applies in the event that you have given us your express consent to the further storage of your applicant profile after completion of an application procedure.
2. Party responsible (“Controller”) for data collection and processing
The online application portal is operated by PRODYNA SE, Ludwig-Erhard-Straße 12–14, 65760 Eschborn, Germany for PRODYNA SE and its companies. The PRODYNA group of companies (“PRODYNA”) specified in the respective job advertisement is generally the controller.
3. The legal basis for data processing, type and purpose of data collection
We primarily collect your personal data for the purpose of carrying out the application procedure on the legal basis of § 6(1)(b), § 88 General Data Protection Regulation (GDPR) in conjunction with § 26(1) sentence 1(1) of the Federal Data Protection Act (old) (BDSG-alt). Further legal bases are § 6(1)(a) GDPR (“Permission”) and § 6(1)(f) GDPR (“Weighing of interests”), e.g., for personnel evaluations and reporting. Insofar as the processing of personal data is necessary to fulfill a legal obligation to which the data controller is subject, the legal basis is § 6 (1)(c) GDPR.
If special categories of personal data are processed pursuant to § 9(1) GDPR (e.g., health data), this is done on the basis of § 9(2)(b) GDPR. In addition, the processing might be required to assess your work capacities pursuant to § 9(1)(h) GDPR.
In the case of an online application for a specific vacancy or with unsolicited applications, your data are entered by you into the corresponding application form and the associated documents uploaded. For security reasons, you can inspect your data yourself once more before final storage
With email applications, we collect all relevant data in our applicant portal and upload your documents including your email. Your email will be deleted from our mailbox afterwards. With applications in paper form, we will scan your application documents and upload them to our applicant portal. You will receive your original documents back to us by mail after the information has been entered to discharge us of our responsibilities.
4. Data/data category
We collect those personal data that are relevant to the application process or that you provide to us during the application process (in particular your last name, first name, address, contact and communication data, and details on your background and application). In the case of an unsolicited application that does not relate to a specific position, we also collect preferences with regard to employment locations and positions/job profiles that are of interest to you. This allows us to consider you for suitable positions.
We only use the data and information that you have directly transmitted to us. This may also include data and information that you make available online to present yourself in a professional manner.
5. Data controller, recipients or categories of recipients to whom the data might be disclosed
Your personal data will be treated strictly confidentially and will only be made available to the responsible persons involved in the application process. To ensure proper operation, only selected employees of PRODYNA involved in the application process have access to your data.
In any case, your personal data will only be processed by the company responsible for the vacancy and, if applicable, by service providers who are contractually bound and legally obliged to comply with the relevant data protection regulations. This does not apply in the event that you have submitted an unsolicited application or have given us your express consent to the further storage of your applicant profile after completion of an application procedure (rejection or hiring). In this case, we consider your data for all current application procedures, i.e. your personal data can be processed by different national companies. You can actively consent to the transfer of your personal data to individual or all national companies. If you do not provide or revoke this consent, your personal data cannot be taken into account for positions within these companies.
If you are hired, your data will be transferred from our applicant portal to our HR administration systems. Your data are processed there as employee data.
PRODYNA also uses the following external service providers for the operation and maintenance of the applicant portal: